Event Check-In with QR Codes

Last updated: February 25, 2026

WeGive generates a unique QR code for each confirmed registration. Staff can scan these codes at the door to check in attendees.

How QR Codes Work

Each confirmed registrant receives a QR code in their confirmation email. When scanned, WeGive marks the registration as checked in and records the timestamp.

How to Check In Attendees

  1. Open the event on a mobile device or tablet

  2. Go to the Check-In tab

  3. Tap Scan QR Code to open the camera

  4. Scan the registrant's QR code

A green confirmation appears on a successful scan. If the code is invalid or already used, an error is shown.

Manual Check-In (Without QR Code)

If a registrant doesn't have their QR code:

  1. Go to the Check-In tab

  2. Search for the registrant by name or email

  3. Tap their name and select Check In

⚠ Things to Watch For

  • QR codes have no time-based restrictions — they are scannable at any time before or after the event. There is no enforcement window.

  • A QR code can only be scanned once. Attempting to scan the same code a second time shows an "already checked in" error.

  • Only Confirmed registrations have QR codes. Pending, waitlisted, and cancelled registrations cannot be checked in.

  • Check-in requires an internet connection. There is no offline mode.

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